Too many things racing through your mind?
Here's our list of frequently asked questions to jumpstart your wedding planning journey.
Do you collaborate with others?
There’s no question about it! At Xclusive Occasions we are here to create unforgettable moments for our couples no matter how. As such, we're on the lookout to grow our recommended suppliers list with partners who share our passion in crafting dream weddings. We'll showcase your talents, giving you exposure and boosting your reputation in the industry, whilst working with you to streamline and perfectly execute every single event we do together. Join us in turning love stories into fairytale celebrations – what you have to offer may be the missing puzzle piece to our masterpiece. Contact us today and let's get the ball rolling.
What is your cancellation policy?
In the event that you need to cancel your event, we request that you inform us immediately. The deposit is non-refundable, however, the possibility of recovering costs from vendors and suppliers may vary depending on how far away we are from the event day.
What is the payment process?
We ask for 50% of the fees upon booking and the remaining 50% to be settled two months prior to the event. If this payment schedule doesn't suit your needs, please get in touch with us to discuss a payment plan that could work better for you.
What service is best for us?
The service that's best for you depends on your specific needs and preferences. During our consultation, we will understand your vision and will be able to identify which service applies to you or if you need something a little more tailor made this is certainly something that we are more than able to accommodate.
How much do you charge
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Destination weddings - from £10,000
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Full wedding planning - from £7,500
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Partial wedding planning - from £4,000
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On the day coordination - from £1,500
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Additional events - from £650
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Honeymoon itinerary - from £200
Do you do an initial consultation and what does that cover?
We provide an initial consultation free of charge as part of our services, and this can either be done face to face or virtually. During this session, we aim to gain insight into your vision. We'll discuss our offerings, delve into crucial aspects like your budget, preferred venue, and desired wedding date, as well as any specific requirements or preferences you may have. This information allows us to tailor a personalised proposal that meets your needs. For further details on our booking process, please refer to our overview available here.
Where are you based and are you willing to travel?
Xclusive Occasions is currently a London based wedding planning company however that doesn’t stop us getting from A to B. We are more than willing to travel anywhere within the UK, or even outside of it if that's what your heart desires.
Can you work with cultural aspects that are important to us?
From Asian weddings to Christian weddings, we deeply respect the cultural and religious significance of your wedding, and we strive to integrate these aspects seamlessly into the process. Our approach will involve thorough research and open communication to understand your traditions, rituals, and preferences. We will work closely with you to ensure that every detail aligns with your cultural or religious beliefs, making your wedding a meaningful and authentic reflection of your heritage.
What about getting friends and family to help?
Having a designated point of contact among your close relationships is valuable. However, it's important that any involvement you ask of them is without imposing any pressure. As wedding planners, we understand that they are there to celebrate with you, not necessarily to assist with planning. Let us handle the stress, allowing you, and them, to fully enjoy and cherish this special occasion, creating lasting memories together.
Can you help even if we've started planning?
Absolutely! We’re flexible to assist you at any point in your planning journey whether its on the day of the wedding itself or for another event. As the big day approaches, your to-do list tends to grow longer and longer, and that's where we step in to lend a hand. With your vision in mind there's plenty we can help with from advice to managing timelines, whatever it takes, we work to ensure everything runs smoothly and make your dreams come true.
When should I start planning my wedding?
Every wedding is unique and tailored to the couple so the ideal time to start planning your wedding can vary depending on a number of factors. Our recommendation is to start planning 1 - 2 years in advanced. This allows us to secure popular venues and vendors, as well as to handle all the necessary arrangements without feeling rushed. However, If you're planning a smaller or more straightforward wedding, you might be able to start planning about 8-10 months in advance.
What if we have a catering and venue coordinator?
A coordinator is employed by the vendor and focuses on managing logistics and operations specific to the nature of the business. Their responsibilities include coordinating setup, managing facility issues, overseeing catering, and ensuring venue policies are followed. They serve as a liaison between the couple and staff but typically do not handle tasks beyond business-related aspects or assist with broader wedding planning details. As wedding planners, we are here to provide comprehensive support throughout the entire wedding planning process. We assist with vendor selection, budget management, timeline creation, decor and design concepts, and overall coordination of the event. Offering personalised guidance, we manage communication with vendors, coordinate logistics, and troubleshoot issues. Acting as the main point of contact, we ensure the smooth execution of the wedding from start to finish.
Why do I need a wedding planner?
Simply put, to ensure you revel in the wedding you've always dreamed of! Even if you've been picturing this day for years, having an experienced hand onboard can turn those dreams into reality. Whether it's suggesting top-notch suppliers or fine-tuning timelines, a planner provides the support to keep stress at bay and excitement soaring. Our blog gives you a more detailed look into the benefits of what a wedding planner can offer.
